IWU leaders are meeting daily to monitor the situation regarding Coronavirus and our ongoing response as a University. Below are updates on our efforts to keep the IWU community safe, and to help students continue to make academic progress.

 

Indiana Wesleyan University CARES Act HEERF Reporting Disclosure

Frequently Asked Questions

 

How is each campus handling the potential outbreak of COVID-19?

UPDATE JUNE 16, 2020

IWU-Marion New Student Move-In

New Student Move-In will take place over a two-day period with each new student assigned a day and time to arrive on campus.  The move-in times will begin on Sunday August 16 at 1pm ET and run through Monday, August 17.  IWU seeks to provide a safe and efficient move-in experience that adhere to the most current health recommendations.  Move-in times will be strategically assigned to maximize social distancing between arrivals and reduce congestion in hallways and common spaces. 

New students will receive their move-in time assignment and related details via their IWU email.  Students should monitor their IWU email to ensure they don’t miss move-in assignments and other details throughout the summer.  Students may contact housing@indwes.edu if they have questions once move-in assignments and other detailed communication has been received.  Students are only permitted to move-in at the time of their specific assignment.

Students must be Cleared for Class prior to moving into the residence halls.  Students should check the student portal (https://myiwu.indwes.edu) or with their assigned admissions counselor for the most up to date information regarding their Cleared for Class checklist. 

IWU-Marion New Student Orientation

New Student Orientation (NSO) will begin on Tuesday, August 18 through Friday, August 21 and will include weekend activities prior to classes starting on Monday, August 24.

 

UPDATE JUNE 3, 2020

Fall Plans

Two task forces have been working on operational and academic plans with the goals of maximizing the safety of students, faculty and staff, while continuing to fulfill our mission of transformative, Christ-centered higher education in a residential context. After significant deliberations, we are pleased to announce that IWU-Marion will be starting the fall semester two weeks early, on August 24, and finishing the semester by Thanksgiving. Our hope is that this decision will allow us to have a full semester on campus, and minimize the impact of a possible COVID-19 outbreak in early winter.  Making a change of this sort impacts many operations on campus, and we have many logistics that still need to be worked out. Here are a few items that will be most affected, and are currently being addressed:

  • Start date and length of New Student Orientation (NSO)
  • Move-in dates for student athletes and student leaders
  • Coordinating commencement services on August 22 with student move-in and the beginning of the semester
  • Move-out process during Thanksgiving week
  • Planning for spring semester

 

UPDATE APRIL 14, 2020

We are thankful that our faculty, staff and students were able to successfully transition from an on-campus teaching and learning experience to a distance learning environment. The feedback we have received has been encouraging and serves as a reminder of the blessing of learning and working in a Christ-centered academic community.

Clearly the COVID-19 illness dramatically impacted the residence life experience of our Marion Campus students. For the safety of our students, we closed the residence halls on March 29, 2020. As a result, IWU began reviewing the option of providing a credit for Room and Board charges from the Spring Semester of 2020. We are pleased to announce a 20% credit for Room and Board charges from the Spring Semester of 2020 that will be credited to student accounts. 

Room and Board Credit Details

*A 20% credit for Room and Board charges will be applied to student accounts unless the student remained on campus after March 29, 2020. 

*Students who graduate in April may be eligible for a cash refund. Those students will have their accounts reviewed after an official graduation list is verified. 

*Students who officially withdrew from the Marion Campus may be eligible for a refund.

*For all others, a credit on the account will be created to be used for future charges unless:

  • Student has an outstanding balance at IWU.
  • Student monthly payment in May can be reduced for those on a payment plan.

*Students who have institutional financial aid to help cover the cost of room and board could see an adjustment in their financial aid offer for Spring Semester 2020. 

We know that this is a challenging time for both students and families. In exceptional circumstances, a pro-rata refund to a student - instead of a credit - may be considered. Questions about the credit process can be directed by email to cas-studentaccounts@inwes.edu or finaid@indwes.edu

CARES Act Grant Information 

In addition to these Room and Board credits, we will be receiving funding from the federal government to help meet unexpected expenses incurred by students during this crisis. We are awaiting further guidance from the Department of Education on how these funds will be distributed, but the intent is that students will receive these grants based on levels of need. More information will be coming as soon as we have it. 

Our prayers are with you during this difficult time. Pleases continue to pray for us as we seek to provide ongoing instruction and support to students placed in our care. 

For Admissions-related COVID-19 updates, please click here.

  • Beginning March 16th all classes will be taught online through the end of May.⁣ Please direct questions about your classes to related faculty member(s). 
  • Essential University operations and services will continue to function during this time, including residence halls & designated dining facilities which will remain open during the next 2 weeks for those who need to stay on campus with modified hours and dining.⁣ We ask students to select housing locations that are safest for their health and the health of their families. Students who wish to go home may do so.
  • Financial and Student Accounts - Until further notice the Financial Aid Office and the Student Accounts Office will have different hours beginning March 23rdUpdated March 23, 2020
    • Cashier available 9 a.m.-12 p.m.
    • Financial Aid Counselors available 9 a.m.-12 p.m. for walk-ins and document submission
    • Payments can be made online
    • Financial aid documents can be submitted to finaid@indwes.edu
    • Student account questions can be directed to cas-studentaccounts@indwes.edu
  • Post Office and Packages Updated March 23, 2020
    • USPS “Click-N-Ship” Mailing Option - Indiana Wesleyan University cannot forward packages to home addresses that we receive from the following carriers: FedEx Express; FedEx Ground; FedEx Home Delivery; UPS; DHL
    • Indiana Wesleyan University has two options: 1) Return to sender or 2) Forward to home address if pre-paid by student using Click-N-Ship
    • If you have received a package from one of these carriers and you want the package forwarded to your home, you can use the US Postal Service Click & Ship feature as follows:
      • Log into: https://www.usps.com/ upper right hand corner.
      • Sign in or create an account and begin to create a label. 
      • Return address must be:
        Mail Services
        Indiana Wesleyan University
        4201 S Washington St
        Marion IN  46953
      • Enter your home address.
      • Enter weight and type of package information that Indiana Wesleyan University provides you to determine postage you need to prepay.
      • Select Priority Mail for 2-3 day service or Express Mail for next day
      • Attach label document in an e-mail and send to post.office@indwes.edu
      • We will apply your prepaid label to your package and mail.
      • Any USPS First Class Mail will be forwarded to the address we have on file in the Registrar's Office. Any other mail (presort standard and the like) will not be forwarded by the post office and will be shredded.
    • Mail and packages will carry on as normal (until the government tells us otherwise) for these individuals:
      • Resident Directors
      • Students in married housing
      • Students in graduate housing
      • Approved international students remaining on campus
      • All other approved students remaining on campus
    • If students have any questions, call the post office at 765-677-2172.
  • IWU’s Recreation and Wellness Center will be closed indefinitely to all persons. This closure encompasses weight rooms, indoor track, gymnasiums, swimming pool, rock wall, and racquetball courts.
  • IWU’s Jackson Library is currently closed. However, we are available through the options found here: https://indwes.libguides.com/continuity Updated March 25, 2020
  • Academic Adjustments - After much consideration, the calendar of the IWU-Marion spring semester and the usual academic policies that govern the institution and ensure academic quality and integrity remain in effect. Professors, however, are empowered to extend grace regarding the extraordinary challenges caused by COVID-19 disruptions. Students are encouraged to communicate with professors so proper help and accommodations can be made. Updated March 31, 2020
  • Academic Support and Tutoring is being provided by IWU's Center for Student Success. Academic support and guidance through electronic access for the remainder of the semester is available by contacting Melissa Sprock via email at melissa.sprock@indwes.eduUpdated March 25, 2020
  • Beginning Monday, March 16th:
    • Baldwin Dining Hall will remain open for students who are on campus. They are modifying food service procedures to minimize student contact with serving utensils as they continue taking proactive measures to ensure that workers have followed appropriate sanitary procedures.
    • Food Service Times Updated March 19, 2020
      • March 23-until further notice: Trader James 11 a.m.-1 p.m.; Lunch and Dinner will be served at Mario's 11:30 a.m.-1:30 p.m. and 5-6 p.m. with 1 entrée, a starch, and 2 vegetables or select from the Mario's menu. No dining seating will be available; students are expected to take food back to their residence hall room to eat.
    • Access to all academic buildings will stop at 5:00 p.m. Starting 3/19/20, many academic buildings will be locked. Please remember to carry your ID with you so that you can use it to access the buildings for required academic purposes only.
  • Campus Housing Updated March 19, 2020
    • ALL RESIDENTIAL STUDENTS are being asked to report their plans and any potential exception needs during this closure by Friday, March 20 via https://housing.indwes.edu.
    • All students are asked to update emergency contact information via https://housing.indwes.edu.
    • Residence Halls will not be open for external visitors. 
    • With limited exceptions, all on-campus students will need to check out by Sunday, March 29 at 5:00 p.m., however, we encourage students to move home as soon as possible.
    • Students with significant travel difficulties/restrictions, compromised health situations at home, and/or online access issues are eligible for continued on-campus housing. We will continue to provide a safe living environment, food services and modified student support services for all students who need to stay on campus. 
    • All students will need to schedule their checkout time or apply for continued housing by Friday, March 20 at 3:00 p.m. The housing office will be communicating more detailed instructions to all residential students within the next couple of hours.
    • If you have already left campus and cannot easily return to check out of your room, please submit an exception request, and the housing office will work with you. 
    • Students staying on campus will be moved to other rooms to facilitate appropriate levels of support, social distancing, and health and safety. 
  • Room and board credits – We are working on a plan for partial room and board credits for the spring semester. We will communicate updates to students within the next two weeks. Updated April 1, 2020
  • Commencement Indiana Wesleyan University has announced plans for rescheduling its April commencement ceremonies. Spring graduation was scheduled to take place April 25 but has now been pushed back to Saturday, August 22. Updated March 20, 2020
  • Admitted Student Weekend (New Student Registration) was canceled. The Office of Admissions is working on several new options for registration and is fully committed to working closely with all students and families in regard to future New Student Registration events. More information to come.
  • Effective immediately at the direction of the Crossroads League and the Council of Presidents, all IWU spring sports are suspended until March 31, with the hope play can resume on April 1. Games scheduled between now and March 31 will not be played or rescheduled.
  • The IWU Fusion Youth Conference 2020 will not be held on the IWU-Marion Campus. We are crafting an online version that will be streamed live. UPDATED APRIL 1, 2020: Indiana Wesleyan University’s annual youth conference, Fusion, is hosting an online livestream of the event on Friday, April 3 at 7:00pm, entirely free of charge! Tune in for this unique version of Fusion for worship, a message, and formative content you won't want to miss. Visit indwes.edu/fusion for the live link.
  • Indiana Wesleyan University’s annual youth conference, Fusion, is hosting an online livestream of the event on Friday, April 3 at 7:00pm, entirely free of charge! Tune in for this unique version of Fusion for worship, a message, and formative content you won't want to miss. 
  • Our previously scheduled World Changer events on March 24 and 25 are canceled. We are working with Tamika Catchings to find a future date and continue to look forward to officially inducting her into the IWU Society of World Changers.
  • If you traveled over spring break to areas with widespread COVID-19 outbreak, follow CDC guidance to self-isolate for 14 days & monitor for symptoms. If symptoms occur, stay away from campus & call your doctor.
  • Other issues – There are a variety of other issues we are working on, including summer campus programming, summer student workers, fall registration, etc. Please keep checking email, our website, and our social media accounts for updates. 

Updated March 18, 2020

  • All classes will be taught online through the end of May.⁣ Please direct questions about your classes to related faculty member(s).
  • Regional education centers are temporarily closed and conference services are suspended until further notice.
  • All University operations and services will continue to function during this time.
  • Online students will continue to carry out coursework as usual.
  • Students who are enrolled into practicums or internships will receive direct contact via email regarding their assignments.
  • You will receive direct contact if you are affected by any of these changes.
  • Commencement – Indiana Wesleyan University has announced plans for rescheduling its April commencement ceremonies. Spring graduation was scheduled to take place April 25 but has now been pushed back to Saturday, August 22.
  • Off Campus Library Services (OCLS) is still available to National & Global students! Research help, APA style help, APA paper editing, and librarian appointments are all services offered by OCLS. Contact our librarians for help at OCLS@indwes.edu or 1-800-521-1848. For more information, visit: ocls.indwes.edu.
  • All students will continue to attend class online as usual.
  • All University operations and services will continue to function during this time.
  • No decisions have been made regarding upcoming international trips.
  • Commencement – Indiana Wesleyan University has announced plans for rescheduling its April commencement ceremonies. Spring graduation was scheduled to take place April 25 but has now been pushed back to Saturday, August 22.

 

 

How will commencement ceremonies be handled for IWU graduates?

Indiana Wesleyan University has moved its April 25, 2020 graduation ceremonies to August 22, 2020. 

Please note that degrees will still be conferred for students who fulfill graduation requirements prior to April 25. We are continuing to manage the processes of reviewing graduation requirements and conferring degrees where applicable. Diplomas will be mailed within 2 weeks of April 25 for those who fulfill all requirements. 

There are additional conferral dates of June 8th and August 14th and students who meet graduation requirements prior to those dates will have degrees conferred and diplomas mailed within 2 weeks of those dates.

Please watch your emails and/or the portal page concerning other information such as the order of service on August 22, adjusting your attendance for the August ceremony, cap and gown orders, issuing of tickets, etc.  Students can reach out to the identified area below concerning information related to these matters:

If enrolled in any of the following programs, please contact:  graduation@indwes.edu

  • National and Global undergraduate or graduate programs
  • School of Nursing post licensure, graduate or doctoral programs
  • School of Health Sciences programs
  • Wesley Seminary programs

If enrolled in any of the following programs, please contact:  michelle.harvey@indwes.edu

  • Marion – undergraduate, Graduate Counseling or Graduate programs in the School of Theology & Ministry
  • School of Nursing pre-licensure and TTN programs

When you need to order transcripts, please use the following link to place your order - https://www.indwes.edu/academics/registrar/transcript.

We look forward to seeing you on Saturday, August 22, 2020.

 

What internet options are available during this time? 

Due to the continued challenges facing students and employees as a result of the current COVID-19 outbreak, several internet providers have announced free internet for customers who do not currently have service for a period of 60 days. These offers are aimed specifically at supporting students. Many companies are waiving any cancellation fees if canceled within the 60 day limitation.  

Additionally, most phone carriers have also either raised data limits before extra charges would occur, or are temporarily allowing Hot Spot activation on existing plans so that customers may connect their computers to the internet through their phones at no additional charge. Details can be found through the provider’s main web sites.  

Other technology services:

Trend Micro Maximum Security: 6 months free TrendMicro Maximum Security for home use on non-IWU-owned computers

 

How are employees impacted by these changes?

Employees should consult the Announcements section of the University portal page for more information regarding changes about work schedule. 

 

Where can I learn more about COVID-19?

Please visit the Centers for Disease Control and Prevention for information.