Book Money/Vouchers
All students have the opportunity to purchase books at the campus bookstore and have those charges posted to their student account. This program begins one week before the start of classes and continues through the last day of drop/add (second Friday after the first day of classes). Students must have a current school ID card to charge books to their school account. Payment for books charged to student accounts is due in 30 days from date of purchase or for students participating in the room & board freeze program, payment is due by the first day of class or by the end of drop/add to insure eligibility for the freeze.

One week prior to the start of classes and continuing through the last day of drop /add, students receiving funding for books from an employment-training program or from an outside vendor may pick up a book voucher to be used in the IWU bookstore to purchase books.

Campus Employment
Students working on campus have the option of applying at least 90% of their earnings to their student account as payment toward their outstanding balance. They can do this by signing an agreement to have their checks held by the Business office for a signature and then receipted to their account. Students who do not need or wish to apply their paychecks to their account, will receive their paychecks in their campus mail box. Commuters who do not have a campus mailbox may pick up their checks in the Business office on paydays. Students working on campus who are NOT applying paychecks to their account should be prepared to pay their account in full by the first day of class each semester.

Work study/campus employment students are encouraged to be prepared to pay the fall balance in full and then use cash earned during fall semester to pay toward spring semester. This enables the student to be paid on time, which allows then the opportunity to register without delays.
On Campus Student Employment Opportunities

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Check Cashing / Cash Disbursements
The Business Office will cash checks or disburse from a student's account up to $50 a day. NSF checks will be charged back to the student's account along with a $15 service charge. We will no longer cash personal checks after one NSF check.
Students may open a bank account at the School Employees Federal Credit Union, located four blocks from campus. An ATM is located on the first floor of the Student Center.

Check Request
Students requesting a check for excess money from their student account must request the check by five o’clock on Monday to receive a check on Friday. Checks may be sent US mail or picked up in the Business Office. Excess loan money will not be released to the student until the loan is received by the university and after the drop/add period is over.

Payment Terms
Payment for all charges is due and payable by the first day of each session. The amount due represents the total charges, less any scholarships, grants, or campus administered loans confirmed by the Financial Aid office. The following payment plans are acceptable payment options.

1. Cash payment
   (Visa, MasterCard or Discover Card accepted)
2. Stafford Loans
3. Academic Management Services
4. Campus Employment

Stafford Loans
Stafford loans must be guaranteed by the first day of class each session. Excess money acquired through loans will be available for students to withdraw once the money is receipted to the student's account and after the drop/add period has ended. The Financial Aid Office handles all loan processing.

Academic Management Services
Academic Management Services is a private organization established to offer a low-cost monthly payment system for paying education expenses. There is a non-refundable $50 annual membership fee, but there are no other interest or finance charges. AMS is not a loan program, but if you need a monthly payment plan, then AMS is the way to go. You establish a contract with AMS based on the amount you need to pay IWU for the academic year. AMS will divide the amount of your contract into equal monthly payments. Payment is due to AMS the first day of each month and then forwarded on to us at the end of each month. Only payments received monthly by AMS are forwarded on to us. We do not receive the money in advance of your payment. www.amsweb.com
(800) 635-0120

Refunds
Registration is an agreement between the student and the university. If a student withdraws, a refund may be given, depending upon the period of time that has elapsed from the beginning of the semester. Refunds apply to those completely withdrawing from school, not to those who drop a course. For refund rates, you may contact the Business Office or refer to the university catalog. Failure to pay does not withdraw you from classes. Should you decide not to attend IWU, you must notify the Records Office before the end of the drop/add period in order to receive 100% refund.

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1. Beginning with a student’s second year resident status, the student must complete the freeze application and return it to the Business Office (by the date due). No student will be approved to receive the freeze if this form is not completed and turned in to the appropriate office.
   
2. The student must remain full-time each semester of each subsequent year.
   
3. The student must abide by available payment methods. Late payment of the school bill will be cause for forfeiture of this benefit.
   
4. The student must elect a full meal plan each semester and live on campus consecutive semesters.

1. The room and board freeze benefit is a discount, meaning it is the reduction of fees invoiced.
2. The freeze discount is NOT guaranteed to every student. Students must meet the eligibility requirements to be considered for the freeze.
3. All students are invoiced at the university’s current price for room and board. If the student meets ALL eligibility requirements, including payment in full of invoiced amount by due date, the freeze discount is credited to their student account. This usually happens about six weeks into the semester.
4. Students must apply for the freeze each semester beginning with the third semester that they are a resident student.
5. Freeze applications are placed in student campus mail boxes the first week of fall and spring semesters.
6. Freshmen (1st year students) do not need to apply for the freeze. The program does not apply to a student until their second year on campus.