Apostille

Apostille is a French word meaning footnote, and it’s an additional form of authentication given to a notarized document to certify that the document is a true copy of the original. So while it does certify that the form is an exact copy of the original, it does not certify that the content is accurate. Below is a partial list of documents that can be given an apostille.

  • Diplomas
  • Transcripts

The Office of the Registrar sends the documents to the Indiana Secretary of State who, in turn, sends the apostille documents to the country of intended use. Only those countries who participate in the Hague Convention of 5 October 1961 Abolishing the Requirement of Legalization for Foreign Public Documents can participate in the service. The Office of the Secretary of State provides apostille and authentication service to U.S. citizens and foreign nationals for documents that will be used overseas.

Apostille Purpose

Its main purpose is to simplify the certification of documents (including notarized) to be used in countries that have joined the convention and streamline the process of transferring documents from one country to another. With the apostille, the document is entitled to recognition in the country of intended use and no other certification or authorization is required.

Request An Apostille

Student responsibilities:

  • Print and complete the Apostille Request form.
  • Contact a government agency in the country of intended use to determine what type of certification you will need: an apostille with certificate of authority or without certificate of authority.
  • Determine if the diploma needs to be an original or if a copy will suffice.
  • If an original diploma is required, one will be provided upon request for the apostilled document.
  • Call the Registrar’s Office at 765-677-2131 to verify there are no holds on your record that would prohibit this service.
  • Certified documents require:
    • A pre-addressed, postage-paid envelope. This envelope will be used by the office of the Indiana Secretary of State to mail the document to the address provided by you. Contact the USPS (United States Postal Service) to determine the cost. If you prefer to use FedEx you can prepay through FedEx and include your prepaid FedEx air bill or include your credit card number and expiration date in your request.
    • If requesting a certificate of authority, enclose $1.10 cash for each document.

Cost of services:

Apostille notary fee $10.00
Original Diploma (provided by IWU) $15.00 each
Official Transcript $3.00 each
Additional fees See Student Responsibilities: Certified Documents Require

Contact Info

Office of the Registrar

Maxwell Center 120
4201 S Washington Street
Marion, Indiana 46953
(765) 677-2131

Indiana Secretary of State

Authentication Department
302 W Washington Street, Room E-018
Indianapolis, IN 46204
(317) 232-2677

Registrar's Office

Maxwell Center, Suite 120
4201 S. Washington St.
Marion, IN 46953
Phone: 765-677-2131
Fax: 765-677-2662
registrar@indwes.edu